What are File Statistics?
File statistics are available at the Teams, Segment and Enterprise levels. Within a Team, the report can provide insights into the level of reliance on (usually) SharePoint content. Depending on your team purpose and context, this data can inform on the team’s reliance on “explicit knowledge”.
SWOOP respects Teams security permissions, so only exposes those files for which permissions are available. As discussed earlier, it is worth reviewing what content is being worked with inside a Team, Segment or even the whole Enterprise; against the volume of files that exist within your SharePoint repositories. How well aligned is the digital repository and Teams use? Are the majority of digital assets being actively used?
In terms of knowledge life cycles, SharePoint is where persistent codified knowledge is preserved. Are those documents being actively created and modified over time being correctly managed back into SharePoint? Are they in a form that a future Team could easily find, access and build on? The most critical content for your organisation is likely that which your Teams have actively created, modified, exploited; and then stored for prosperity.
How to use File Statistics
On the Enterprise dashboard, SWOOP will show you the total number of files are stored and how many new files have been created or modified during the selected date range.
SWOOP will also show the percentage of people who are using Teams to store files within a Team, and the percentage of Teams that are storing files.
File Statistics for segments provides similar insights as at the Enterprise level. The only difference is that the statistics are only based on the people who belong to the particular segment(s) that you have chosen.
File Statistics are also available for each team. Here you can see how many files the team has stored in total and how many have been created and modified during the date range.
In addition, a list of the most recently created or modified files are shown:
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