Where does SWOOP get people attribute data from? (Viva Engage)

People attribute data (for example department, location, etc.), can be used to cut and slice the insights from SWOOP in different ways. By default, SWOOP will fetch the 'department' field from a person's Viva Engage user profile. It is possible to extend this to also include the 'location' and 'job title' attributes by enabling these in the SWOOP data miner (admin access only).

If you're wanting to add additional attributes, these can be provided to SWOOP by an administrator in different ways:

• Manual upload of file that contains the Viva Engage User ID and the relevant segment for that user
• Automated upload via Azure Active Directory
• Automated upload on a periodic basis via other means (custom setup)

Note: Uploading of people attribute data into SWOOP does not change anything in Viva Engage.

Manual upload

To manually upload additional user profile data, including Segment data, the SWOOP Admin performs the following steps:

1. Download the list of users in Viva Engage.
2. Delete all columns apart from user ID and email address from the file and save it in CSV format. 
3. Source a complete list of users that has the correct segment data. Consider including other profile fields that you may find relevant such as City, Region, Country, etc. Use the person's email address as the key that links the Viva Engage user list with the list that has the complete profile data.
4. Use Excel's VLOOKUP function (ask a colleague or a search engine about how to do this if you don't know) to add the required additional fields to the columns in the users.csv file.
5. If you include the userID in the user.csv file then you now can delete the email field if you don't want to share the email addresses with SWOOP.
6. Go to the SWOOP miner: You access the miner by clicking on 'Admin Settings' in the bottom left of SWOOP, then click on the 'Miner' tab, then click on the URL for the data miner.
7. In the SWOOP miner, click 'Choose File' and select the user.csv file, and click 'Process File' as per the screenshot below:

SWOOP Data Miner Screenshot:

It can take up to 24 hours for the new user profile data to be available in SWOOP, but often only takes a few hours.

Automated upload via Azure Active Directory

Contact SWOOP by raising a support ticket to activate a connection to your Azure Active Directory. Read more about connecting to Azure Active Directory here.